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CFIA Letter to CFPF regarding delays in SDS

07/04/2014

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Terms of Reference

PURPOSE

The purpose of Canadian Fertilizer Products Forum (CFPF) is to build a national consensus between regulatory agencies and stakeholders, and to create a forum for dialogue among stakeholders, on mutually beneficial processes that protect the public and the environment.CFPF will promote a regulatory milieu that encourages innovation, economic sustainability and international leadership for Canada in the field of fertilizers and supplements.

Regulatory agencies and departments include (but are not limited to) the Canadian Food Inspection Agency, Health Canada, Environment Canada, Industry Canada, and Natural Resources Canada.

An important role of CFPF is to be an authoritative source of information and advice for industry on all matters relating to the regulation of fertilizers and supplements in Canada.CFPF is also a vehicle for national and international information exchange on regulatory and other relevant matters in the fertilizer and supplement sector.

CFPF will work as the interface between regulators, industry organizations and the public, to develop consensus based recommendations on a broad range of regulatory issues including, but not limited to:

The lifespan of CFPF is finite and is related to completing the review and revision of the Fertilizer Act and regulations.

CFPF MEMBERSHIP

Membership of the CFPF will include representation from anygroup, organization or individual that has a stake in the fertilizer and supplements sector.Members will include, but are not limited to, the following groups:

ORGANIZATIONAL STRUCTURE

The Executive Committee

The membership will appoint a maximum of nine (9) members to serve on the Executive Committee.The Executive Committee will coordinate and lead the work of CFPF.Projects will be undertaken by Working Groups or external consultants.

The Executive Committee will report to the membership in plenary session at least once annually.

Advisory members

Government agencies and departments and other bodies may appoint advisory members to the Executive Committee to provide technical and operational advice and input on broad government policy and scientific insight.Advisory members will include, but are not limited to, the following groups:

Secretariat Services

The work of CFPF will be supported by administrative support that will be seconded, at no cost, from Canadian Fertilizer Institute (CFI).Administrative support will include phone and electronic contact, financial control and reporting and book-keeping.

Services and support such as facilitation, meeting planning, logistical support, consensus building, agenda and meeting notes, communications etc. are being provided as an in-kind donation until funding is available. These services will be contracted out when funding is in place.

Working Groups

The CFPF will create Working Groups that will be made up of members of CFPF and their nominees.Working groups will be established by the Executive Committee on recommendations from the members at a plenary meeting, and on its own behalf.At least one member of the Executive Committee will sit on each Working Group.Working Groups may be standing, ad hoc or sector specific.Specific, written, terms of reference will be developed by each Working Group and for each project undertaken.

Three Standing Working Groups will be formed to address on-going major issues that are cross-sectoral in nature and that impact the entire sector:

Ad hoc Working Groups will be formed from time to time to address specific technical issues.These groups will report back to the Standing Working Groups and as appropriate, be incorporated into any drafts moving forward for consideration.

Sector Specific Working Groups (SSWG):Recognising the wide range of interests and diversity of products within the fertilizer and supplements sector, and acknowledging that a "one-size-fits-all" regulatory approach may not always be appropriate, individual sectors may form SSWG's.These groups will bring recommendations and detailed insights into the need for, and impact of, regulatory change on aspects unique to their sector.These recommendations will be considered by the Standing Working Groups to ensure implications of a cross-sectoral nature are considered.

MEETING FREQUENCY AND PROCEDURES

The members will meet in plenary session not less than once annually, in the spring or fall, to receive and discuss reports of the Executive Committee, including project status reports, financial reports and to identify issues requiring study.One such plenary session will include the general meeting/ symposium.Efforts will be made to have plenary sessions coincide with major conferences and other related events of interest to stakeholders.

The Executive Committee will hold a series of regular meetings each year to oversee the operation of CFPF, to review progress with specific projects, to call for new project proposals and to implement them.

Working Groups will meet as frequently as deemed necessary by members of the group, to achieve the desired outcome.Working Groups will provide interim and final reports to the Executive Committee for review and discussion.Following discussion, all reports will be presented to the CFPF Members at a plenary session.

All members will be provided with the opportunity for input at all Executive Committee and Working Group meetings.The dates and venues of meetings will be publicized among the members.

FUNDING AND BUDGET

Applications for government financial contribution and other funding will be made on behalf of CFPF by the Canadian Fertilizer Institute (CFI).The lead funding program will be AAFC's Advancing Canadian Agriculture and Agri-Food (ACAAF), and a two year contribution agreement will be sought. CFI will accept financial responsibility to the funding agencies and will prepare the necessary financial and accountability reports for government and the membership.

Members will be expected to make annual cash and/or in-kind contributions to support the operation of the organization, the amounts to be agreed by consensus.

The Executive Committee will review an annual operating budget for approval at the beginning of each year.

WORK PLAN

Short, medium and longer term Work Plans will be drafted.A draft Work Plan for the first 12 months of operation of CFPF is attached to this document.A detailed, prioritized work plan will be developed consultatively at an early date.

Short Term Projects are those capable of being completed to the implementation stage within 12 months; Medium Term Projects will require 12-24 months for completion, Longer Term Projects are ones anticipated to take in excess of 24 months.

FERTILIZERS and SUPPLEMENTS SECTOR

CANADIAN FERTILIZER PRODUCTS FORUM (CFPF)

DRAFT WORK PLAN - FIRST 12 MONTHS

THIS WORK PLAN IS DERIVED FROM THE LIST OF PRIORITY ACTIVITIES THAT WAS DEVELOPED DURING THE FERTILIZER and SUPPLEMENTS NATIONAL FORUM HELD IN OTTAWA MARCH 14-16 2006 and FROM SUBSEQUENT DISCUSSION AT STEERING COMMITTEE MEETINGS

CANADIAN FERTILIZER PRODUCTS FORUM DRAFT WORK PLAN

Description Target date Comments Term
Task 1 Bring CFPF into being, elect Executive Committee Members; obtain funding; define
T of R then set up and populate first Working Groups viz.
- Regulatory efficiency
- New products
- Op. environment/communications
mid April 2006 Each Working Group to identify 3 priority projects for completion in Year 1. Present report at Fall Forum short term
Task 2 Hold focus group meetings with end users on their requirements for labels/claims etc.Report with recommendations June/July Consultant contract short term
Task 3 Reduce administrative load, speed up application review process Target tiered/risk based, 30/60/90/180 days March 07 CFPF staff and CFIA medium
Task 4 Organize mid year meeting (Fall Forum) and 1st general meeting/ symposium of the Members (Spring Forum) Nov 06 Mar 07 include regulatory conference with speakers medium
Task 5 Organize and implement technical workshops for registrants (data/forms) Nov 2006 Consultant contract medium
Agriculture and Agri-Food Canada / Agriculture et Agroalimentaire Canada
Canada
info@cfpf-fcpf.ca
350 Sparks Street, Suite 802 Ottawa ON, K1R 7S8